We have recently created a new intake process using Monday.com. If you are submitting a new file to the REB for review, we kindly ask that you use the new intake process. Research teams can refer to the following guide on how to submit a file to the REB for review using this process.
The primary and clear purpose of the Oak Valley Health Research Ethics Board (REB) is to protect the rights, safety, and well-being of patients involved in studies at Markham Stouffville Hospital and Uxbridge Hospital. The Oak Valley Health REB operates in compliance with the following:
the Tri-Council Policy Statement 2 (TCPS2): Ethical Conduct for Research Involving Humans (2010);
the International Conference on Harmonization (ICH) Good Clinical Practice (GCP) Guidelines;
Part C, Division 5 of the Food and Drug Regulations of Health Canada; and
the Personal Health Information Protection Act (PHIPA-Ontario 1998, updated through November 2005)
All applications to conduct research at Oak Valley Health must be submitted to the REB for review and approval before starting research activities.
To apply for review, you must:
Identity a principal investigator (PI) at Oak Valley Health
Ensure all individuals conducting research activities have completed the necessary training (e.g. TCPS2, GCP, Health Canada Division 5), based on the study type
Obtain approval from the head of the department the research study will impact, and
Provide an REB approval letter from the lead REB site, if the research study is initiated elsewhere
Any urgent safety submissions (Internal or External) or amendments that are directly related to patient safety, should also be sent via email to ResearchAdmin@oakvalleyhealth.ca
The REB meets on the second Thursday of each month and submissions are due on the last calendar day of each month for review at the next month’s meeting.
Minimal risk studies for delegated REB review and approval can be submitted at any time.
A study of “minimal risk” research is defined as research in which the probability and magnitude of possible harms implied by participation in the research is no greater than those encountered by participants in those aspects of their everyday life that relate to the research (Article 6.2, TCPS2).
Please see below documents that are useful when preparing a research application to the REB.
The REB offers one-on-one or group ethics consultations for staff, investigators, coordinators, and students prior to and throughout the ethics review process. In a consultation, the REB can provide advice on:
developing an ethically sound human research protocol during the design phase of a study (including multisite or complex projects);
resolving ethical dilemmas that may arise through study planning and execution;
navigating the REB review process, including guidance for researchers new to the REB review
process who would like additional information before submitting their first application;
